Information & Resources by Subject
Equipment Assistance Grant (EAG)
2022
- NSLP Equipment Assistance Grant Announcement Memo SY 2022
- NSLP EAG SFA and School Application SY 2022
2021
*ACTION REQUIRED* Civil Rights Information Required of ALL SFAs and Sponsors
Compliance
- FNS Instruction 113-1
- Civil Rights Compliance Worksheet – SFA
- Civil Rights Compliance Worksheet – School/Site
- 8.29.2019 - USDA Guidance - And Justice For All Poster
- DOWNLOAD PRINTABLE FILE And Justice For All Poster
- USDA Nondiscrimination Statement - ENGLISH
- USDA Nondiscrimination Statement - SPANISH
Continuing Education
- HANDOUT - Civil Rights Webinar - Nov 2022
- Civil Rights for SN Manager/Employee SY 2022-23 (Powerpoint) (rev. jul 2022)
- Civil Rights for School Nutrition Programs for SN Administrators (rev. may 2022)
- RECORDED WEBINAR
Forms
Competitive Foods
- NC General Statute 115C-264.2 – Vending Machine Sales
- NC State Board of Education Policy on Child Nutrition Programs – 1986
- Existing Policy, Law and Regulation
- Competitive Foods Letter – Guidance on Food and Beverage Sales in Schools
- Competitive Foods Policy Brief – Food Research & Action Center (FRAC)
- Competitive Foods Report – GAO
- Competitive Foods Child Obesity Research Brief
- Measuring Competitive Foods in Schools: A Point of Sales Approach
Smart Snacks
- (USDA) A Guide to Smart Snacks in School for School Year 2018-2019
- FNS Smart Snacks in School
- Smart Snack Fact Sheet
- Smart Snack Summary Chart
- Smart Snack Final Rule
- Final Rule: National School Lunch Program and School Breakfast Program: Nutrition Standards for All Foods Sold in School as Required by the HHFKA of 2010
- Smart Snack Announcement Letter to Superintendents, Finance Officers and School Nutrition Administrators
- Smart Snack Calculator
- Smart Snack Cookie Q&A
Regulation & Policy
Coming Soon...
This page contains information and resources to help School Food Authorities plan, prepare and respond to emergencies and disasters (natural or manmade) that affect school food service operations.
The USDA Food and Nutrition Service (FNS), Southeast Regional Office, reminds us of the resources available at the FNS Disaster Assistance website. On this website you will find the recently updated Disaster Nutrition Assistance Programs Brochure (FNS-483) which highlights information from the disaster fact sheets on the website all of the FNS disaster programs.
Guidance
- September 7, 2017 Memo - Disaster Preparedness
- September 7, 2017 Memo to SN Admins - Providing Meals to Students Who Reside in or Are Evacuated from Disaster Areas
- Brochure - Plan for Emergencies...Ensure Children Continue Good Nutrition During Unexpected School Closures - Summer Nutrition Programs
- SP 36-2017 - Eligibility Manual for School Meals
- SP 55-2016 - Meal Service during Unanticipated School and Day Care Closures
- SP 46-2014 - Disaster Response (May 19, 2014)
ICN Resources
- Emergency Readiness Plan: Guide and Forms for the School Foodservice Operation (ICN)
- Emergency Readiness Plan: A Guide for the School Foodservice Operation
- Emergency Readiness Plan Forms
- Includes:
- Contact Directory Template (Forms A-1 thru A-10)
- Local Community Resources (Forms B-1 thru B-3)
- Standard Operating Procedures (Forms C-1 thru C-5)
- Emergency Foodservice Inventory (Form D-1)
- Menus (Form E-1)
- Community Relief Organizations (Form F-1)
USDA Resources
- Child Nutrition Programs During Disaster
- Disaster Nutrition Assistance
- A Consumer's Guide to Food Safety: Severe Storms & Hurricanes
- Preparing for a Weather Emergency
- Biosecurity Checklist for School Foodservice Programs: Developing a Biosecurity Management Plan
- National Preparedness Month
- North Carolina Critical Incident Response for School Faculty and Staff
- FEMA - Guide for Developing High-Quality School Emergency Operations Plans
- Updated Guidance for Homeless Children in the School Nutrition Programs (Apr 4, 2002)
- McKinney-Vento Homeless Liaison Toolkit
- Question to Consider When Preparing for Crisis Situations
- Things to consider for Emergency Preparedness
Pandemic Resources
Chart of Accounts
Reimbursement Rates
Financial Reporting
Financial Due Dates
Traditional Public Schools (FC1-A)
LEAs are required to submit the FC1-A on a quarterly basis in the School Nutrition Technology System. The form is located under the Application Tab – Financial Report. Once this option is selected, the user will see four options for each school year:
Term Covered |
Due Date |
---|---|
First quarter covers July-September | November 15th |
Semi-Annual covers July-December | March 1st |
Third Quarter covers July-March | May 16th |
Annual covers July-June | October 31st |
Charter Schools, RCCIs, NonPublic Schools (Financial Form)
Charter Schools, RCCIs and Non-Public Schools are required to submit financial information to Janet Williams-Johnson via email at janet.williamsjohnson@dpi.nc.gov, using the Financial Form for Charter Schools, RCCIs and NonPublic Schools template (Excel). This is not included in the School Nutrition Technology System. These SFAs submit two reports:
Term Covered |
Due Date |
---|---|
Semi-Annual covers July–December | March 1st |
Annual covers July-June | October 1st |
*REMINDER* As with any School Nutrition report, if the due date falls on the weekend or a holiday, it is due on the following Monday or business day.
- US Food and Drug Administration – Food Defense & Emergency Response
- Centers for Disease Control and Prevention: School and Child Care Centers
- NCDHHS – Epidemiology in North Carolina
- Ready – Prepare. Plan. Stay Informed.
- Ready NC.org
- Emergency Readiness Plan: Guide and Forms for the School Foodservice Operation
- NC Healthy Schools - Pandemic Flu Tips and Resources for Schools
- A Biosecurity Checklist for School Foodservice Programs
What is HACCP? (Hazard Analysis Critical Control Points)
USDA requires that all schools have in place a food safety plan based on process Hazard Analysis Critical Control Point (HACCP) principles. Schools that do not meet this mandate are in jeopardy of losing their federal funds.
In North Carolina, we have identified four types of school foodservice operations – commercial kitchens, home-style kitchens, transported/catered meals, and central warehouse. Each type of operation has a specific HACCP Plan that addresses unique features associated with the type of operation.
The first step in establishing a food safety plan is to determine which type of operation you have. If you are having difficulty determining your type of operation, please contact your School Nutrition Consultant to help you.
HACCP Plan Templates
Type of Food Service Operation |
Template Documents |
---|---|
Commercial Kitchen All menu items are prepared and served on-site and so the operation must meet all of the requirements of the NC Foodservice Rules. |
Commercial Kitchen HACCP Plan Template |
Transported Meals (Catered)
Transported or catered meals operations are schools that provide reimbursable meals with limited on-site food preparation. |
|
Central Warehouse
For some School Food Authorities (SFA) this is where most foods and supplies are delivered. From here items are distributed to individual schools within the SFA. Not all SFAs have a central warehouse. |
|
Cottage/Homestyle Meals |
|
Schools play a critical role in promoting student health, preventing childhood hunger and obesity, and combating issues associated with poor nutrition and physical inactivity. In 2004, Congress passed the Child Nutrition and WIC Reauthorization Act (Sec. 204 of Public Law 108-265) requiring all local education agencies (LEAs) participating in school nutrition programs to create local wellness policies. In 2010, Congress passed the Healthy, Hunger-Free Kids Act (Sec. 204 of Public Law 111-296) adding new provisions for local wellness policies. LEAs must comply with the Local Wellness Policy Final Rule by June 30, 2017. Wellness policy requirements are also included in the NC State Board of Education (SBE) Healthy Active Children Policy.
Have Questions? Need more information? For questions regarding the Local Wellness Policy requirements, please contact the School Nutrition Specialists/Consultants for your School Nutrition Zone.
LWP Requirements
Local education agencies must:
- Establish a local wellness policy that includes nutrition guidelines for all foods and beverages available on campus during the school day along with goals for nutrition education, nutrition promotion, physical activity and other activities to promote student health.
- Designate an LEA official with oversight of all aspects of the Healthy Active Children Policy and Local Wellness Policy.
- Submit annual Healthy Active Children Policy reports to the NCSBE which includes local wellness policy information.
- Provide a copy of the current local wellness policy, documentation of how the policy and assessments are made available to the public, the most recent assessment of the LWP, and how the policy is reviewed and updated and who was involved to NCDPI, School Nutrition Services during Administrative Reviews of school nutrition programs.
Links to additional information and resources
Regulations & Guidance
- USDA Final Rule: Local School Wellness Policy Implementation
- Local School Wellness Policy Final Rule (PDF)
- Local School Wellness Policy Implementation - Summary of the Final Rule
- Final Ruling Q&A
- SP 24-2017 - Local School Wellness Policy: Guidance and Q&As
- SP 42-2011 – Child Nutrition Reauthorization 2010 Local School Wellness Policies
- N.C. Local Wellness Policy Checklist
- North Carolina State Board of Education: Healthy Active Children Policy
Sample Local Wellness Policies
LWP Assessment
- CDC: School Health Index
- UCONN Rudd Center for Food Policy and Health: WellSAT: 3.0 Wellness School Assessment Tool
- ICN: Sustaining and Strengthening Local Wellness Initiatives
- NCDPI: Successful Students Action Plan Template and Evaluation Guide (Coming Soon)
North Carolina LWP Resources
- NC Local Wellness Policy Checklist
- Local Wellness Policy Resources Handout
- What You Need to Know About Wellness Policies (Recorded Presentation) (Coming Soon)
- NCPTA
- NCDPI: Successful Students Eat Smart and Move More (Coming Soon)
National LWP Resources
- Action for Healthy Kids
- Alliance for a Healthier Generation
- CDC
- Fuel Up to Play 60
- National PTA
- USDA: School Nutrition Environment and Wellness Resources
- USDA: Tools for Schools
Local Wellness Policy Goals
- Nutrition Education and Nutrition Promotion
- Physical Activity
- Other Activities to Promote Wellness
LWP Goal Resources
Nutrition Education and Nutrition Promotion | Physical Activity | Other Activities to Promote Wellness |
---|---|---|
|
RESOURCES
School Nutrition programs can promote the School Breakfast Program, National School Lunch Program, or snacks for the Fresh Fruit and Vegetable Program or Afterschool Snack Program using these Menu Templates. The Menu Templates are designed in two formats - Elementary and Middle/High. The content for the Elementary School Menus is aimed at families and the content for the Middle/High School Menus is aimed at Middle/High School students.
- Breakfast is Brain Fuel Toolkit
- Students Succeed with School Meals Toolkit
- Stronger with School Meals
CONTINUING EDUCATION/PROFESSIONAL DEVELOPMENT
- Marketing for School Nutrition Programs Level 1: Marketing Foundations
- Daily Meal Participation (CNS-SFS 4)
- Monthly Meal Participation (SFS-4A)
- Daily Cash Receipts (CNS-5/5A)
- Edit Check Worksheet
- Edit Check Worksheet Instructions
SY 2022-23 Office of School Nutrition Memorandums of Agreement (MOAs)
- Best Practices (Coming Soon)
- Daily Meal Production Records
- Food Buying Guide
- Meal Patterns
- Menu Planning
- Meal Components & Quantities Worksheets (MCQW)
- Nutrition Analysis (Coming Soon)
- Offer vs. Serve (Coming Soon)
- Signage Requirements (Coming Soon)
- Standardized Recipes (Coming Soon)
On-Site Reviewsfor Traditional Public Schools and RCCIs |
NCDPI |
Self-Assessment Reviewsfor Charter and Non-Public Schools |
NCDPI |
Administrative Reviews |
Workshop: 2021-2022 Administrative Review: An Approach to Collaborative Compliance Webinar Dates: Jul 27, 2021 and Aug 5, 2021 Workshop Resources:
|
Competitive Sales & Smart Snacks |
Competitive Sale & Smart Snacks Rules (PowerPoint)
|
- Fruit and Vegetable Fact Sheets
- Menu Templates
- Nutrition Education Curricula
Regulation | Guidance
Forms/Templates
- Procurement Decision Process Diagram (rev. Apr2023)
- Procurement Plan Template (Word)
- Emergency Purchase Log (Word)
- Micro Purchase Log (Word)
- Procurement Plan Checklist (Word)
- PowerPoint - Procurement Plan Template for NC's School Food Authorities (in development)
Information
Regulation | Policy | Guidance
- SP 59-2016 Modifications to Accommodate Disabilities in the School Meals Programs
- SP 26-2017 Accommodating Disabilities in the School Meals Program - Guidance and Q&A's
- SP 40-2017 2017 Edition of Accommodating Children with Disabilities in the School Meal Programs (July 15, 2017)
- GUIDEBOOK: 2017 Edition of Accommodating Children with Disabilities in the School Meal Programs
Forms
- Medical Statement for Students with Unique Mealtime Needs for School Meals – ENGLISH
- Medical Statement for Students with Unique Mealtime Needs for School Meals - SPANISH
- Parental Request for Fluid Milk - ENGLISH
- Parental Request for Fluid Milk - SPANISH
Education & Information
- Food Allergy Fact Sheets
- POWERPOINT: Texture Modified Diets: Preparing Pureed and Mechanical Soft Foods
- VIDEO/WEBCAST: Managing Food Allergies in the School Setting (youtube)
- USDA - FNS Guidance & Resources
- Centers for Disease Control and Prevention: Adolescent and School Health - Food Allergies in Schools
- Centers for Disease Control: Food Allergies Publications and Resources
- Food Allergy Research & Education (FARE)
- Institute of Child Nutrition – Special Dietary Needs Online Courses