Financial Management

• School Nutrition Chart of Accounts as of 09.25.2025

Deadline

• Claims must be submitted by the 10th if each month. (NOTE: Anytime the deadline falls on a weekend or holiday, the actual deadline moves to the next business day.)

How to Submit a Claim for Reimbursement

• Instructions for Completing the Site-Based Claim for Reimbursement - CEP SFAs (10.28.2024)
• Instructions for Completing the Site-Based Claim for Reimbursement - NON CEP SFAs (10.28.2024)

• SP 18-2025 - Guidance on Fees for Electronic Payment Services in the School Meal Programs (USDA Policy Memo)
   
• NC Guidance for SP 18-2025 Electronic Payment Service Fees

Equipment Disposition Request and Certification Form (rev 08.27.2025)

*REMINDER* As with any School Nutrition report, if the due date falls on the weekend or a holiday, it is due on the following Monday or business day. 

Financial Report Forms and Templates

• FC1A Financial Form CS RCCI NonPub (Template 20250919)
• FC1A Analysis (Template 20250903)
   

Financial Report Schedules
 

• Traditional Public Schools (FC1-A)

  1. Financial Report Schedule for Traditional Public Schools
  2. LEAs are required to submit the FC1-A on a quarterly basis in the School Nutrition Technology System.
  3. The form is located under the Application Tab – Financial Report.  Once this option is selected, the user will see four options for each school year.

• Charter Schools, RCCIs, NonPublic Schools (Financial Form)

  1. Financial Report Schedule Non LEAs
  2. Charter Schools, RCCIs and Non-Public Schools are required to submit two (2) financial reports.
  3. Submit financial reports to schoolnutrition@dpi.nc.gov using the FC1A Financial Form for Charter Schools, RCCIs and NonPublic Schools template.  This Financial Form template is not included in the School Nutrition Technology System.

SY 2025-2026

• Reimbursement Rates_nc (NSLP, SBP, SMP, ASSP)
• Federal Register Reimbursement Rates (NSLP, SBP, SMP, ASSP)

SY 2024-2025

• Reimbursement Rates_nc (NSLP, SBP, SMP, ASSP)
• Federal Register Reimbursement Rates (NSLP, SBP, SMP, ASSP)

SY 2023-2024

• NSLP, SBP, SMP, ASSP
• NSLP, SBP, SMP, ASSP - Federal Register

Spend Down Plan_Excess Cash Resources Request Form (rev 08.27.2025)