21st Century Community Learning Centers

21ST CENTURY COMMUNITY LEARNING CENTERS REQUEST FOR PROPOSALS

Intent to Apply

 

The North Carolina Department of Public Instruction (NCDPI) is pleased to announce the 21st Century Community Learning Centers (CCLC) 2020-21 Request for Proposals (RFP) Application Guidance and Planning Worksheets will be posted to the NCDPI 21st CCLC website, www.ncpublicschools.org/21cclc/, on or before February 10, 2020.

The 21st Century Community Learning Centers (CCLC) Program is authorized under Title IV, Part B, of the Elementary and Secondary Education Act (ESEA) of 1965 as amended by the Every Student Succeeds Act (ESSA) of 2015.  The purpose of the 21st CCLC program is to provide federal funds to establish or expand community learning centers that operate during out-of-school hours with three specific purposes:

  1. Provide opportunities for academic enrichment, including providing tutorial services to help students (particularly students in high poverty areas and those who attend low-performing schools) meet state and local student performance standards in core academic subjects such as reading and mathematics.
  2. Offer students a broad array of additional services, programs, and activities, such as: youth development activities; service learning; nutrition and health education; drug and violence prevention programs; counseling programs; arts, music, physical fitness and wellness programs; technology education programs; financial literacy programs; environmental literacy programs; mathematics, science, career and technical programs; internship or apprenticeship programs; and other ties to an in-demand industry sector or occupation for high school students that are designed to reinforce and complement the regular academic program of participating students.
  3. Offer families of students served by 21st CCLCs opportunities for active and meaningful engagement in their children’s education, including opportunities for literacy and related educational development.

Any public or private organization wanting to provide out-of-school programs for K-12 students in North Carolina is eligible to apply for a 21st CCLC grant. Agencies and organizations eligible under the 21st CCLC program include, but are not limited to, local education agencies (LEAs), non-profit agencies, city or county government agencies, community-based organizations (CBOs), faith-based organizations (FBOs), institutions of higher education (IHEs), and for-profit corporations. The 21st CCLC grant funds are solely available on a reimbursement request basis for actual allowable expenditures. Organizations are eligible to receive reimbursement grants of not less than $50,000 and up to $400,000 a year, based on the number of students served, with an opportunity for a second and third year of funding.
 


To learn more about the RFP process and utilizing the Application Guidance and Planning Worksheets to submit a quality proposal, organizations are encouraged to register for one of the following 21st CCLC RFP Regional Technical Assistance Trainings in January or February. Each session is scheduled from 8:30 a.m. to 1:00 p.m.

Tuesday, January 28, 2020 – Black Mountain, NC – YMCA Blue Ridge Assembly

Wednesday, January 29, 2020 – Asheboro, NC - JB Claire Davis Corporate Training Center

Wednesday, February 5, 2020 – Wilson, NC - Wilson Community College

Friday, February 7, 2020 – Fayetteville, NC - Cumberland County Educational Resource Center (ERC)

Monday, February 10, 2020 – Webinar

Click HERE to register for one of the above RFP Technical Assistance Trainings.

 

All applications for the 2020-21 21st CCLC grant competition must be completed on the web-based grants management system, the North Carolina Comprehensive Continuous Improvement Plan (CCIP).  For organizations that have NOT been previously trained on the system, attendance at a training session for using CCIP is required in order for applicants to be set up as users in the system and allow the organizations to submit a final application for review. Attendance for each face-to-face session is limited, so applicants are encouraged to register now for one of the following CCIP Trainings in the month of February. Each session is scheduled from 10:00 a.m. to 3:00 p.m.

Thursday, February 6, 2020 - Winterville, NC - Pitt County Community College

Thursday, February 13, 2020 – Greensboro, NC – SERVE Center

Thursday, February 20, 2020 – Hickory, NC – Hickory County Schools

Tuesday, February 25, 2020 - Raleigh, NC – NCDPI

Thursday, February 27, 2020 – Raleigh, NC – NCDPI

Click HERE to register for one of the above CCIP Trainings for new users.

 

The NCDPI 21st CCLC team looks forward to supporting interested applicants during the RFP process.  If you have any further questions please contact the 21st CCLC State Coordinator, Susan Brigman, at susan.brigman@dpi.nc.gov or 919-807-3830.

 

Purpose of Program

 

The 21st CCLC program is authorized under Title IV, Part B of the Elementary and Secondary Education Act (ESEA). The program provides before and after-school, weekend, and summer school academic enrichment opportunities for children attending low-performing schools to help them meet local and state academic standards in subjects such as reading, mathematics, and science. In addition, programs may provide activities for youth development, drug and violence prevention, art, music, technology, character education, counseling, and recreation to enhance the program's academic components. The program also supports a component for family literacy and community outreach.

 

NEW 21st CCLC Fiscal and Program Guidance (updated September 2019)

 

NEW Revised Presentation 21stCCLC Statewide Meeting 

21st CCLC Appeals Process

21st CCLC under the ESSA

Section 4204(a) of the ESSA defines Expanded Learning Program (ELP) activities as enrichment and engaging academic activities that are included as part of a program that provides students at least 300 additional program hours before, during, or after the traditional school day and supplements, but does not supplant regular school day requirements. States receiving 21st CCLC funds may, but are not required, to support ELP activities. At this time, the North Carolina 21st CCLC program does not include ELP activities as defined under the ESSA in the competitive grant program.

Section 4204(j) of the ESSA notes that a state may, but is not required, to renew a subgrant provided under this part to an eligible entity, based on the eligible entity’s performance during the preceding subgrant period. While North Carolina does consider subgrant performance during the preceding year as a part of the Continuation award during the three-year award period, North Carolina does not currently offer renewability as allowed under the ESSA.

Program Information

Grantees Monitoring

Monitoring

Monitoring Reviews

  • Building Relationships — We're in this together.
    The Department of Public Instruction's main objective is to raise student achievement for North Carolina's school children. Through cooperative assessment of the federal programs, between the State and the LEAs, the quality of services to students will be strengthened and improved.
  • Technical Assistance — We're here to help.
    State monitoring team members provide technical assistance during the review visit and beyond. It is not the State's intent to tell the LEA HOW to run its title programs, but rather to answer questions, facilitate dialogue, and exchange ideas and information for program improvement while, at the same time, meeting all federal requirements.
  • Compliance — It's the law.
    Monitoring federal programs helps ensure that all children have a fair, equal, and significant opportunity to obtain a high-quality education. Compliance monitoring is intended to be a collaborative partnership between the State and local education agencies (LEAs) and public charter schools to ensure compliance with the Elementary and Secondary Education Act.

NC DPI, as the State Education Agency (SEA), is required to monitor the quality and effectiveness of the programs operating with funds provided through 21st CCLC grants. [EDGAR 80.40] The monitoring visits will cover federal requirements of 21st CCLC programs and verify compliance with items included within the approved application such as assurances and budgets. Monitoring not only serves to ensure compliance but also provides a means to identify areas that require additional support and technical assistance.

The Federal Program Monitoring and Support Division at the North Carolina Department of Public Instruction (NCDPI) engages in the following four types of monitoring:

  1. Comprehensive Program Monitoring Review
     
  2. Fiscal Monitoring Review
     
  3. Desk Review
     
  4. Program Quality Review

The 21st CCLC Program Administrators at NCDPI conduct an annual risk assessment analysis to determine what level or type of monitoring to conduct with each program.

Data Collection & Reporting

Data Collection & Reporting

21DC Reporting

A signed Confidentiality Agreement must be received by NCDPI to gain access to the new 21DC system.

Federal Data Collection

PowerSchool – Federal Modules
PowerSchool collects data for federal programs under the Program Monitoring section. 

How to register for the Federal data collection modules
Access to the Federal data collections within PowerSchool is managed by the LEA/charter Power School Administrator. Please contact your local administrator to request access.

2019-20 Federal Program Monitoring Data Collection Schedule
19-20 Data Collection Schedule

Terminology used in schedule:

  • USED = US Department of Education
  • CEDARS = Common Education Data Analysis and Reporting System, NC's PreK-13 State Longitudinal Data System. The system is composed of various DPI source data collection systems, a student and staff identification system, a centralized data repository, and associated reporting and analysis (or "business intelligence") tools.

PowerSchool-Eligible Schools Summary Report
PowerSchool-ESSR system collects Title I School eligibility and program model information to determine poverty percentage.  The school data is also used for the Title I grant application in the FPM grants management system, CCIP. ALL LEAs and charter schools, both those that receive Title I funds and those that do not receive Title I funds, must report ESSR data through this PowerSchool module. In PowerSchool menu, found under Federal – Title I.
(pdf, 4.9mb)

PowerSchool-Targeted Assistance Schools
PowerSchool -TAS system collects information on students who are eligible and those who receive services under TAS. All LEAs and charter schools with Title I Schools implementing a TAS program must report TAS data through this PowerSchool module. In PowerSchool menu, found under Federal – Title I.

PowerSchool-Student Participation 
PowerSchool-Student Participation collects count by grade level of children served with Title I Part A funds in private schools, neglected, and delinquent facilities during the school year. It includes October headcount. In PowerSchool menu, found under Federal – Title I.

PowerSchool-Homeless
PowerSchool-Homeless collects information on homeless students and services provided by Local Education Agencies (LEAs). All LEAs and charter schools must report Homeless data through this module, even if there are no homeless children to report. In PowerSchool menu, found under Federal – Title X.

PowerSchool-Neglected or Delinquent October Head Count

Evaluation State Guidance and Other Resources

State Guidance and Other Resources

Please DO NOT submit Vendor Electronic Payment Forms to the Office of the State Controller. Submit completed forms to:

Richard Trantham
Federal Program Monitoring and Support Division
6307 Mail Service Center
Raleigh, NC 27699-6307

Standard Operating Procedures

Technical Assistance and Training

Templates

Other Resources

Afterschool Alliance
The Afterschool Alliance was established in 2000 by the Charles Stewart Mott Foundation, the U.S. Department of Education, J.C. Penney Company, Inc., the Open Society Institute/The After-School Corporation, the Entertainment Industry Foundation and the Creative Artists Agency Foundation.  The organization offers a wide array of publications that assist out-of-school time program officials with the development of high-quality program activities.

Common Core State Standards (CCSS)
The Common Core State Standards provide a consistent, clear understanding of what students are expected to learn, so teachers and parents know what they need to do to help them. The standards are designed to be robust and relevant to the real world, reflecting the knowledge and skills that our young people need for success in college and careers.

iTunes U
The iTunes U site is a new tool that teachers, students, and parents can use to download the latest multimedia education resources, including presentations, professional development videos, curriculum materials and more.

North Carolina Afterschool Professional Development System
Developed through collaborative partners with NC CAP, the system provides an online centralized database of afterschool training opportunities across the state. The database is searchable by filters (county, staff level, content area, etc.).

North Carolina Arts Council
The NC Arts Council has branches throughout the state and can identify program resources for Arts Education in your areas.  

North Carolina Center for Afterschool Programs (NC CAP)
NC CAP provides essential resources for developing high-quality afterschool programs including the Established Standards of Excellence, Afterschool Professional Core Competencies, and Recommended Standards for After-school Physical Activity.

North Carolina Essential Standards (ES)
The New Essential Standards are written using the Revised Bloom's Taxonomy (RBT). North Carolina has chosen RBT to help move to the complex thinking expected from 21st Century graduates. Webinars, tools and resources for understanding and using the RBT will be made available throughout the winter and spring.

North Carolina Parent Teacher Association (NCPTA)
The NCPTA offers valuable resources related to parent and community involvement including helpful parent materials on the Common Core State Standards.

Positive Youth Development

Several resources exist to address health-promoting behaviors among children. These include resiliency building strategies, social-emotional learning strategies, positive youth development strategies, and health promotion/risk reduction strategies including violence, injury, and substance abuse prevention health education.

Southwest Educational Development Laboratory
SEDL is a nonprofit corporation based in Austin, Texas. SEDL is dedicated to solving significant education problems and improving teaching and learning through research, research-based resources, and professional development. SEDL offers online resources and tools for effective out-of-school time program development.

U.S. Department of Education (USED)
USED in partnership with SEDL has developed the Afterschool Training Toolkit. The toolkit provides sample lessons and other resources to support academic enrichment in afterschool programs.

Emergency Planning
USED provides information that can help school leaders plan and be proactive for emergencies.

National Sex Offender Public Registry
National Sex Offender Public Website (NSOPW) is a public safety resource that provides the public with access to sex offender data nationwide.

North Carolina Sex Offender Public Registry
North Carolina Sex Offender Public Registry is a public safety resource that provides the public with access to sex offender data in North Carolina.

Wallace Foundation
The Wallace Foundation supports and shares effective ideas and practices to improve learning and enrichment opportunities for children.  The website offers multiple resources to support program planning and implementation including an Out-of-School-Time Cost Calculator. This online calculator lets you determine the costs of a variety of options for high-quality out-of-school time (OST) programs. Along with other resources on this site, the calculator can help program officials make informed decisions so you can plan for high-quality out-of-school time programming.

NC Department of Health and Human Resources
The North Carolina Department of Health and Human Services (DHHS) is the agency in state government responsible for ensuring the health and safety regulations.

NC Children’s Internet Protection Act
A brief on Internet safety and compliance with the Children’s Internet Protection Act (CIPA)

Waivers 21st CCLC Directory

21st CCLC Directory

Mailing Address:
Department of Public Instruction,
6307 Mail Service Center,
Raleigh, NC 27699-6307

Physical Address:
Department of Public Instruction,
301 N Wilmington Street,
Raleigh, NC 27601

NAME SPECIALTY PHONE
Susan Brigman Section Chief - East, 21st CCLC State Lead 919-807-3830
Alex Charles Section Chief - West 919-807-3647
Melissa Eddy 21st CCLC Program Administrator 919-807-3926
Tammorah Mathis 21st CCLC Program Administrator 919-807-3374
Tara Powe 21st CCLC Program Administrator 919-807-3944
Jennifer Smith 21st CCLC Program Administrator 919-807-3949

Associated Files