21st Century Community Learning Centers Program Information Grantees Monitoring Data Collection & Reporting Evaluation State Guidance and Other Resources Overview of 21st CCLC 21st CCLC Directory RFP SYNERGY Grantees 21st Century Community Learning Center Program Grantee List Monitoring Monitoring Reviews Building Relationships — We're in this together. The Department of Public Instruction's main objective is to raise student achievement for North Carolina's school children. Through cooperative assessment of the federal programs, between the State and the LEAs, the quality of services to students will be strengthened and improved. Technical Assistance — We're here to help. State monitoring team members provide technical assistance during the review visit and beyond. It is not the State's intent to tell the LEA HOW to run its title programs, but rather to answer questions, facilitate dialogue, and exchange ideas and information for program improvement while, at the same time, meeting all federal requirements. Compliance — It's the law. Monitoring federal programs helps ensure that all children have a fair, equal, and significant opportunity to obtain a high-quality education. Compliance monitoring is intended to be a collaborative partnership between the State and local education agencies (LEAs) and public charter schools to ensure compliance with the Elementary and Secondary Education Act. NC DPI, as the State Education Agency (SEA), is required to monitor the quality and effectiveness of the programs operating with funds provided through 21st CCLC grants. [EDGAR 80.40] The monitoring visits will cover federal requirements of 21st CCLC programs and verify compliance with items included within the approved application such as assurances and budgets. Monitoring not only serves to ensure compliance but also provides a means to identify areas that require additional support and technical assistance. The Federal Program Monitoring and Support Division at the North Carolina Department of Public Instruction (NCDPI) engages in the following four types of monitoring: Comprehensive Program Monitoring Review Fiscal Monitoring Review Desk Review Program Quality Review The 21st CCLC Program Administrators at NCDPI conduct an annual risk assessment analysis to determine what level or type of monitoring to conduct with each program. 21st CCLC Final Standard Operating Procedures SOP Revised July 28 2020 Data Collection & Reporting Reporting Forms for NC Grants DPI Form 1 NGO State Grants - General Info, Schedule of Rec and Exp (All) DPI Form 2 NGO State Grant Compliance Requirements - Certification and Sworn Statement (All) DPI Form 3 NGO State Grant Requirements - Program Activities and Accomplishments (Level 2,3) 21DC Reporting A signed Confidentiality Agreement must be received by NCDPI to gain access to the new 21DC system. Confidentiality Agreement 21DC School Year Webinar PowerPoint 21DC Definitions Teacher Survey ERaCA Cover Sheet Federal Data Collection PowerSchool – Federal Modules PowerSchool collects data for federal programs under the Program Monitoring section. How to register for the Federal data collection modules Access to the Federal data collections within PowerSchool is managed by the LEA/charter Power School Administrator. Please contact your local administrator to request access. 2019-20 Federal Program Monitoring Data Collection Schedule19-20 Data Collection Schedule Terminology used in schedule: USED = US Department of Education CEDARS = Common Education Data Analysis and Reporting System, NC's PreK-13 State Longitudinal Data System. The system is composed of various DPI source data collection systems, a student and staff identification system, a centralized data repository, and associated reporting and analysis (or "business intelligence") tools. PowerSchool-Eligible Schools Summary Report PowerSchool-ESSR system collects Title I School eligibility and program model information to determine poverty percentage. The school data is also used for the Title I grant application in the FPM grants management system, CCIP. ALL LEAs and charter schools, both those that receive Title I funds and those that do not receive Title I funds, must report ESSR data through this PowerSchool module. In PowerSchool menu, found under Federal – Title I. (pdf, 4.9mb) PowerSchool-Targeted Assistance Schools PowerSchool -TAS system collects information on students who are eligible and those who receive services under TAS. All LEAs and charter schools with Title I Schools implementing a TAS program must report TAS data through this PowerSchool module. In PowerSchool menu, found under Federal – Title I. PowerSchool-Student Participation PowerSchool-Student Participation collects count by grade level of children served with Title I Part A funds in private schools, neglected, and delinquent facilities during the school year. It includes October headcount. In PowerSchool menu, found under Federal – Title I. PowerSchool-Homeless PowerSchool-Homeless collects information on homeless students and services provided by Local Education Agencies (LEAs). All LEAs and charter schools must report Homeless data through this module, even if there are no homeless children to report. In PowerSchool menu, found under Federal – Title X. PowerSchool-Neglected or Delinquent October Head Count Evaluation Statewide Evaluation on 21st CCLC Programs Report By Year Progress Monitoring Report Cohort 12 and 13_Pgm Year 2019-20 2018-2019 Report 2017-2018 Report 2016-2017 Report 2015-2016 Report 2014-2015 Report 2013-2014 Report Presentation External Organization Profiles McCloud's Computer & Skills Training Center Dillard Academy 21st Century Village Community Learning Center, Inc. TRAC Enrichment Center State Guidance and Other Resources NEW!! 21st CCLC Self-Assessment Tool Completing Budget Form FPD 208 Amendment Forms Voluntary Reduction or Termination of Grant Award Vendor Electronic Payment Form Please DO NOT submit Vendor Electronic Payment Forms to the Office of the State Controller. Submit completed forms to: Richard Trantham Federal Program Monitoring and Support Division 6307 Mail Service Center Raleigh, NC 27699-6307 Standard Operating Procedures 21st CCLC Final Standard Operating Procedures SOP Revised July 28 2020 21st CCLC Grant Guidance Revised July 28 2020 NC Appeals Process Technical Assistance and Training Federal Policy Highlights and 21st CCLC Fiscal Responsibilities of Non-LEAs Grants Management & Data Collection Fiscal Review Findings and Responsibilities — Presented on Feb. 14 and March 20 Templates Field Trip Form Virtual Field Trip Form Equitable Services Offered to Private Schools ERaCA User Guide ERaCA Reconciliation Cover Sheet ERaCA Reconciliation Worksheet (Sample) Vendor Procurement Form Customizable Services Contract (Sample) Single Cost Object Time Sheet Sample Fiscal Guidance Procedures Other Resources SYNERGY SYNERGY Day 1 AM SYNERGY Day 1 PM SYNERGY Day 2 AM SYNERGY Day 2 PM Afterschool Alliance The Afterschool Alliance was established in 2000 by the Charles Stewart Mott Foundation, the U.S. Department of Education, J.C. Penney Company, Inc., the Open Society Institute/The After-School Corporation, the Entertainment Industry Foundation and the Creative Artists Agency Foundation. The organization offers a wide array of publications that assist out-of-school time program officials with the development of high-quality program activities. Common Core State Standards (CCSS) The Common Core State Standards provide a consistent, clear understanding of what students are expected to learn, so teachers and parents know what they need to do to help them. The standards are designed to be robust and relevant to the real world, reflecting the knowledge and skills that our young people need for success in college and careers. iTunes U The iTunes U site is a new tool that teachers, students, and parents can use to download the latest multimedia education resources, including presentations, professional development videos, curriculum materials and more. North Carolina Afterschool Professional Development System Developed through collaborative partners with NC CAP, the system provides an online centralized database of afterschool training opportunities across the state. The database is searchable by filters (county, staff level, content area, etc.). North Carolina Arts Council The NC Arts Council has branches throughout the state and can identify program resources for Arts Education in your areas. North Carolina Center for Afterschool Programs (NC CAP) NC CAP provides essential resources for developing high-quality afterschool programs including the Established Standards of Excellence, Afterschool Professional Core Competencies, and Recommended Standards for After-school Physical Activity. North Carolina Essential Standards (ES) The New Essential Standards are written using the Revised Bloom's Taxonomy (RBT). North Carolina has chosen RBT to help move to the complex thinking expected from 21st Century graduates. Webinars, tools and resources for understanding and using the RBT will be made available throughout the winter and spring. North Carolina Parent Teacher Association (NCPTA) The NCPTA offers valuable resources related to parent and community involvement including helpful parent materials on the Common Core State Standards. Positive Youth Development Several resources exist to address health-promoting behaviors among children. These include resiliency building strategies, social-emotional learning strategies, positive youth development strategies, and health promotion/risk reduction strategies including violence, injury, and substance abuse prevention health education. Adolescent and School Health NREPP SMHA's National Registry of Evidence-based Programs and Practices The Whole Child Education Positive Youth Development in the United States Southwest Educational Development Laboratory SEDL is a nonprofit corporation based in Austin, Texas. SEDL is dedicated to solving significant education problems and improving teaching and learning through research, research-based resources, and professional development. SEDL offers online resources and tools for effective out-of-school time program development. U.S. Department of Education (USED) USED in partnership with SEDL has developed the Afterschool Training Toolkit. The toolkit provides sample lessons and other resources to support academic enrichment in afterschool programs. Emergency Planning USED provides information that can help school leaders plan and be proactive for emergencies. National Sex Offender Public Registry National Sex Offender Public Website (NSOPW) is a public safety resource that provides the public with access to sex offender data nationwide. North Carolina Sex Offender Public Registry North Carolina Sex Offender Public Registry is a public safety resource that provides the public with access to sex offender data in North Carolina. Wallace Foundation The Wallace Foundation supports and shares effective ideas and practices to improve learning and enrichment opportunities for children. The website offers multiple resources to support program planning and implementation including an Out-of-School-Time Cost Calculator. This online calculator lets you determine the costs of a variety of options for high-quality out-of-school time (OST) programs. Along with other resources on this site, the calculator can help program officials make informed decisions so you can plan for high-quality out-of-school time programming. NC Department of Health and Human Resources The North Carolina Department of Health and Human Services (DHHS) is the agency in state government responsible for ensuring the health and safety regulations. NC Children’s Internet Protection Act A brief on Internet safety and compliance with the Children’s Internet Protection Act (CIPA) Overview of 21st CCLC Late Liquidation Request 21st CCLC Directory Mailing Address: Department of Public Instruction, 6307 Mail Service Center, Raleigh, NC 27699-6307 Physical Address: Department of Public Instruction, 301 N Wilmington Street, Raleigh, NC 27601 NAME SPECIALTY PHONE Susan Brigman Section Chief - 21st CCLC State Lead 984-236-2806 Tammorah Mathis 21st CCLC Program Administrator 984-236-2792 Tara Powe 21st CCLC Program Administrator 984-236-2788 Jennifer Smith 21st CCLC Program Administrator 984-236-2791 Eric Rainey 21st CCLC Program Administrator 336-209-2007 Megan Orleans 21st CCLC Program Administrator 608-658-0586 RFP 21st CCLC Cohort 15 Competition Update 21st CCLC COHORT 15 COMPETITION APPROVED On March 4, 2021, the NC State Board of Education approved the North Carolina Department of Public Instruction (NCDPI) to launch the Nita M. Lowey 21st Century Community Learning Centers (CCLC) Cohort 15 Competition for the 2021-2022 school year for any Public School Unit (PSU) or Non-PSU organizations [NPO, CBO, FBO, For-Profit, IHE, City/Local Gov]. Authorized under Title IV, Part B, of the Elementary and Secondary Education Act (ESEA), as amended by the Every Student Succeeds Act of 2015, the purpose of Nita M. Lowey 21st CCLC Programs is to provide federal funds to establish or expand community learning centers that operate during out-of-school hours providing three specific services: intentional academic support, quality enrichment experiences and family engagement opportunities. The competitive grant opportunity will be processed through the CCIP system. Grant amounts will range from $50,000 to $400,000 depending on 1) needs identified in the community and schools; 2) scope of the program; 3) proposed number of students served; and 4) program design. Depending on funding availability, grants awards may continue for up to three years (through Summer 2024). To determine the number of reviewers required to support the NCDPI Cohort 15 Nita M. Lowey 21st CCLC Competition, potential applicants are encouraged to submit an electronic Notice of Intent by April 9, 2021. Please note submission of a Notice of Intent is not a requirement to apply for the grant, nor does it obligate the organization to submit an application. NCDPI Cohort 15 Nita M. Lowey 21st CCLC Competition - Notice of Intent Form. The RFP and Application Guidance document is linked below. If you meet eligibility requirements to apply in the RFP, we welcome you to do so. 21CCLC RFP Cohort 15 Cohort 15 Application Worksheet Additionally, we will host two technical assistance webinars to support potential grantees: Webinar 1: Overview of RFP and How to Apply March 16, 2021 from 1pm-3pm Cohort 15 TA Webinar Slides - Part 1 (3.16.21) Cohort 15 RFP Technical Assistance Webinar Part 1 Password = 2WmFDncr Webinar 2: Application Guidance and Rubric Overview March 19, 2021 from 9am-11am Cohort15_21stCCLC RFP TA Meetings Final Part II Cohort 15 RFP Technical Assistance Webinar Part II Password = pJV37de7 **Both technical assistance webinars will be recorded and posted to the 21st CCLC NCDPI webpage** There will also be two virtual training webinars on utilizing the web-based grants management system, the North Carolina Comprehensive Continuous Improvement Plan (CCIP) to support potential grantees: Training 1: Preparing for the Cohort 15 Competition March 17, 2021 from 1pm-3pm Cohort 15 Webinar Slides Training 2: Cohort 15 CCIP Introduction and Training March 24, 2021 from 1pm-3pm To Register for this Session: Go to https://ncgov.webex.com/ncgov/k2/j.php?MTID=t204b0b4cbfbd7ae260ed0067b82be7d6and register. **Both virtual training webinars will be recorded and posted to the 21st CCLC NCDPI webpage** For questions regarding the NCDPI Cohort 15 Nita M. Lowey 21st CCLC Competition, please contact Susan Brigman at email@example.com. 21st CCLC Summer Mini-Grant Competitions 2021 DEADLINE EXTENSION: 21st CCLC Competitive Summer Mini-Grant Due to the rescheduling of the May State Board of Education Meeting to the second week of May, NCDPI has extended the deadline for submission of 21st CCLC Competitive Summer Mini-Grants to Wednesday, March 17, 2021 at 12 P.M. NOON EDT. All applications for the 21st CCLC Competitive Summer Mini-Grant must now be submitted through CCIP as 'Draft Completed' by March 17, 2021 at 12 P.M. NOON Eastern Daylight Time to be reviewed for potential funding. The RFP/Application for the 21st CCLC Competitive Summer Mini-Grant is posted below. If you meet eligibility requirements to apply in the RFP, we welcome you to do so. If you have any questions, please contact Susan Brigman at firstname.lastname@example.org. On February 4, 2021, the State Board of Education approved the North Carolina Department of Public Instruction (NCDPI) to launch the 21 st CCLC Summer Mini-Grant Competition 2021 for any Public School Unit (PSU) and current/prior federally- or state-funded Non-PSU organizations [21st CCLC, Extended Learning and Integrated Student Supports (ELISS), or After-school Quality Improvement Grant (ASQIG)]. The purpose of the mini-grant program is to provide federal funds to establish or expand community learning centers that operate during out-of-school (OTS) hours to mitigate learning loss due to COVID-19 and extended public school closures. The competitive grant opportunity will be processed through the CCIP system. Grant amounts will range from $50,000 to $300,000 depending on 1) needs identified in the community and schools; 2) scope of the program; 3) proposed number of students served; and 4) program design. If you missed the deadline to submit a Letter of Intent , please note submission of a Letter of Intent is not a requirement to apply for the grant. You can access the RFP/Application at the link below: 21stCCLC Summer Mini Grant RFP/Application The 21 st CCLC Team presented a TA Webinar on the RFP for the 21 st CCLC Competitive Summer Mini-Grant Program on Wednesday February 10, 2020. Please access a recording of the Webinar using the link and password below. Webex meeting recording: 21st CCLC Summer Mini-Grant RFP TA Training -20210210 1800- Password: SmfsmRm2 Recording link: https://ncgov.webex.com/ncgov/ldr.php?RCID=404f3e25838c44648f75e2f35044e6d6 In addition, the slides presented are included below ( upload attached PDF ) , and any questions related to the 21 st CCLC Summer Mini-Grant Competition can be submitted using this LINK . If you are new user to CCIP who needs additional Technical Assistance, please join the State 21 st CCLC Team on February 16, 2020 from 9am-11am for Virtual Office Hours using this meeting link: https://ncgov.webex.com/ncgov/j.php?MTID=m9cf8ff0589a77ddd2f7ebc73f0508f9f Meeting number: 185 431 9849 Password: uwPF8m8Tqs5 For questions regarding the 21 st CCLC Summer Mini-Grant Competition, please contact Susan Brigman at email@example.com . SYNERGY Synergy 2020 Day 1 LEA Breakout Session Presentation Final July 2020 Synergy 2020 Day 1 Non-LEA Breakout Session Presentation Final Synergy 2020 Day 1 Presentation Final Synergy 2020 Day 2 Presentation Rev Final Recording-Day 1 Statewide Meeting (9:00am-12:00pm) Cohort 14 Onboarding Session Recording-Day 1 Statewide Meeting (1:00-3:00pm) Cohort 14 LEA Session Recording-Day 1 Statewide Meeting (1:00-3:00pm) Cohort 14 Non-LEA Session Recording-Day 2 Statewide Meeting (9:00-11:30am) Cohort 12 and 13 Continuation Session Recording-Day 2 Statewide Meeting (1:00-3:00pm) Cohort 12, 13 and 14 Session 21st CCLC Statewide Meeting 2020-2021 FAQs 21st CCLC Final Standard Operating Procedures SOP Revised July 28, 2020 21st CCLC Grant Guidance Revised July 28, 2020 ERaCA Reconciliation Cover Sheet (Word) LEA ERaCA Reconciliation Cover Sheet (Word) The 21 st Century Community Learning Centers (CCLC) Program is authorized under Title IV, Part B, of the Elementary and Secondary Education Act (ESEA) of 1965 as amended by the Every Student Succeeds Act (ESSA) of 2015. The purpose of the 21st CCLC program is to provide federal funds to establish or expand community learning centers that operate during out-of-school hours with three specific purposes: Provide opportunities for academic enrichment, including providing tutorial services to help students (particularly students in high poverty areas and those who attend low-performing schools) meet state and local student performance standards in core academic subjects such as reading and mathematics. Offer students a broad array of additional services, programs, and activities, such as: youth development activities; service learning; nutrition and health education; drug and violence prevention programs; counseling programs; arts, music, physical fitness and wellness programs; technology education programs; financial literacy programs; environmental literacy programs; mathematics, science, career and technical programs; internship or apprenticeship programs; and other ties to an in-demand industry sector or occupation for high school students that are designed to reinforce and complement the regular academic program of participating students. Offer families of students served by 21 st CCLCs opportunities for active and meaningful engagement in their children’s education, including opportunities for literacy and related educational development. Any public or private organization wanting to provide out-of-school programs for K-12 students in North Carolina is eligible to apply for a 21st CCLC grant. Agencies and organizations eligible under the 21st CCLC program include, but are not limited to, local education agencies (LEAs), non-profit agencies, city or county government agencies, community-based organizations (CBOs), faith-based organizations (FBOs), institutions of higher education (IHEs), and for-profit corporations. The 21 st CCLC grant funds are solely available on a reimbursement request basis for actual allowable expenditures. Organizations are eligible to receive reimbursement grants of not less than $50,000 and up to $400,000 a year, based on the number of students served, with an opportunity for a second and third year of funding. Purpose of Program The 21st CCLC program is authorized under Title IV, Part B of the Elementary and Secondary Education Act (ESEA). The program provides before and after-school, weekend, and summer school academic enrichment opportunities for children attending low-performing schools to help them meet local and state academic standards in subjects such as reading, mathematics, and science. In addition, programs may provide activities for youth development, drug and violence prevention, art, music, technology, character education, counseling, and recreation to enhance the program's academic components. The program also supports a component for family literacy and community outreach. 21st CCLC Appeals Process 21st CCLC under the ESSA Section 4204(a) of the ESSA defines Expanded Learning Program (ELP) activities as enrichment and engaging academic activities that are included as part of a program that provides students at least 300 additional program hours before, during, or after the traditional school day and supplements, but does not supplant regular school day requirements. States receiving 21st CCLC funds may, but are not required, to support ELP activities. At this time, the North Carolina 21st CCLC program does not include ELP activities as defined under the ESSA in the competitive grant program. Section 4204(j) of the ESSA notes that a state may, but is not required, to renew a subgrant provided under this part to an eligible entity, based on the eligible entity’s performance during the preceding subgrant period. While North Carolina does consider subgrant performance during the preceding year as a part of the Continuation award during the three-year award period, North Carolina does not currently offer renewability as allowed under the ESSA.