Cash Management
Tab/Accordion Items
Information on how to sign onto the cash management system and request funds, with sample menus and screens, etc.
State Public School Fund, School Technology, and Federal Zero-Outs
The Zero-Out
- Purpose is to equate LEA Certifications to LEA Expenditures each month.
- DPI's goal for the LEAs is to have a zero-out amount no greater than 1% of their monthly expenditures.
Key Information to Remember
A. MSA System
- Effective dates on MSA are IMPORTANT!
- 2 Day Rule - Cash Certifications are recorded on MSA two business days before the Funds Requirement Date.
B. What affects the Zero-Out?
- Refunds
- Certain Expenditure Adjustments
- BUD transactions
- Any transaction that affects the Total Expenditure or Certification Amount.
State Public School Fund (SPSF) and School Technology (ST)
- Formula (SPSF & ST)
- Beginning Cash + MTD Certifications - MTD Expenditures
- SPSF Certifications
- MSA "43000000" Transactions for the Month
- SPSF Expenditures
- All Company 1000 Expenditures NOT in PRC 015 (School Tech)
- School Tech Certifications
- MSA "43200000" Transactions
- School Tech Expenditures
- All Expenditures for the month in PRC 015
Federal Programs
- Formula (Federal)
- Beginning Cash + MTD Certifications - MTD Expenditures
- Calculated by Period Ending Balance for the Cash Advance Account (22430000) for each Federal PRC.
- Federal Certifications
- Federal Certifications create a CR entry in the 22430000 account.
- Federal Expenditures
- Federal Expenditures create a DR entry in the 22430000 account.
- Zero-Out Amount
- In most cases will be equal to 22430000 balance at the end of the month after expenditures have posted.
- If the Zero-Out amount is greater than the Authority to Draw (11210000) account balance for a PRC, then only the remaining ATD balance will be drawn down.
Contact Gwendolyn Tucker at 919.807.3708
State Public School Fund
July 2002 :: Cash Balance
| DESCRIPTION |
DEBIT
|
CREDIT
|
|---|---|---|
| 1. Yearly Beginning Cash Balance |
0.00
|
|
| 2. Monthly Payroll & Gen Exp Certs for July |
2,000,000.00
|
|
| 3. SPSF Expenditures for July |
1,500,000.00
|
|
| 4. Ending Cash Balance (Zero-Out) |
500,000.00
|
August 2002 :: Cash Balance
| DESCRIPTION |
DEBIT
|
CREDIT
|
|---|---|---|
| 1. Monthly Beginning Cash Balance |
500,000.00
|
|
| 2. Monthly Payroll & Gen Exp Certs for August |
1,500,000.00
|
|
| 3. July Zero-Out |
500,000.00
|
|
| 4. SPSF Expenditures for August |
2,000,000.00
|
|
| 5. Ending Cash Balance (Zero-Out) |
(500,000.00)
|
August 2002 :: Cash Balance (With Refund)
|
DESCRIPTION
|
DEBIT
|
CREDIT
|
|---|---|---|
| 1. Monthly Beginning Cash Balance |
500,000.00
|
|
| 2. Monthly Payroll & Gen Exp Certs for August |
1,500,000.00
|
|
| 3. July Zero-Out |
500,000.00
|
|
| 4. $10,000 Refund for PRC 072 |
(10,000.00)
|
|
| 5. SPSF Expenditures for August |
2,000,000.00
|
|
| 6. Ending Cash Balance (Zero-Out) |
(490,000.00)
|
Federal
July 2002 :: PRC 017 Cash Advance Balance 22430000
|
DESCRIPTION
|
DEBIT
|
CREDIT
|
|---|---|---|
| 1. Yearly Beginning Cash Balance for PRC 017 |
0.00
|
|
| 2. Total Cash Draws for July |
25,000.00
|
|
| 3. PRC 017 Expenditures for July |
23,000.00
|
|
| 4. Ending Cash Balance (Zero-Out) |
2,000.00
|
August 2002 :: PRC 017 Cash Advance Balance 22430000
|
DESCRIPTION
|
DEBIT
|
CREDIT
|
|---|---|---|
| 1. August Beginning Cash Balance for PRC 017 |
2,000.00
|
|
| 2. Total Cash Draws for August |
20,000.00
|
|
| 3. July PRC 017 Zero-Out |
2,000.00
|
|
| 4. PRC 017 Expenditures for August |
22,000.00
|
|
| 5. Ending Cash Balance (Zero-Out) |
(2,000.00)
|
General Expense and Personal Service Adjustments - FPD-202 March 17, 2022
ACH Bank Account Authorization Form February 17, 2021
Bill Code Action Form June 15, 2021
RACF02 - Site Security Officer Form March 5, 2020
RACF03 - User-ID Maintenance Form August 23, 2022