Cash Management Procedures Information on how to sign onto the cash management system and request funds, with sample menus and screens, etc. LEA Cash Management User Guide 2020 LEAs – Cheat Sheet to MSA-Cash Management Access Zero-Out Outline State Public School Fund, School Technology, and Federal Zero-Outs The Zero-Out Purpose is to equate LEA Certifications to LEA Expenditures each month. DPI's goal for the LEAs is to have a zero-out amount no greater than 1% of their monthly expenditures. Key Information to Remember A. MSA System Effective dates on MSA are IMPORTANT! 2 Day Rule - Cash Certifications are recorded on MSA two business days before the Funds Requirement Date. B. What affects the Zero-Out? Refunds Certain Expenditure Adjustments BUD transactions Any transaction that affects the Total Expenditure or Certification Amount. State Public School Fund (SPSF) and School Technology (ST) Formula (SPSF & ST) Beginning Cash + MTD Certifications - MTD Expenditures SPSF Certifications MSA "43000000" Transactions for the Month SPSF Expenditures All Company 1000 Expenditures NOT in PRC 015 (School Tech) School Tech Certifications MSA "43200000" Transactions School Tech Expenditures All Expenditures for the month in PRC 015 Federal Programs Formula (Federal) Beginning Cash + MTD Certifications - MTD Expenditures Calculated by Period Ending Balance for the Cash Advance Account (22430000) for each Federal PRC. Federal Certifications Federal Certifications create a CR entry in the 22430000 account. Federal Expenditures Federal Expenditures create a DR entry in the 22430000 account. Zero-Out Amount In most cases will be equal to 22430000 balance at the end of the month after expenditures have posted. If the Zero-Out amount is greater than the Authority to Draw (11210000) account balance for a PRC, then only the remaining ATD balance will be drawn down. Contact Gwendolyn Tucker at 919.807.3708 Zero-Out Examples State Public School Fund July 2002 :: Cash Balance DESCRIPTION DEBIT CREDIT 1. Yearly Beginning Cash Balance 0.00 2. Monthly Payroll & Gen Exp Certs for July 2,000,000.00 3. SPSF Expenditures for July 1,500,000.00 4. Ending Cash Balance (Zero-Out) 500,000.00 August 2002 :: Cash Balance DESCRIPTION DEBIT CREDIT 1. Monthly Beginning Cash Balance 500,000.00 2. Monthly Payroll & Gen Exp Certs for August 1,500,000.00 3. July Zero-Out 500,000.00 4. SPSF Expenditures for August 2,000,000.00 5. Ending Cash Balance (Zero-Out) (500,000.00) August 2002 :: Cash Balance (With Refund) DESCRIPTION DEBIT CREDIT 1. Monthly Beginning Cash Balance 500,000.00 2. Monthly Payroll & Gen Exp Certs for August 1,500,000.00 3. July Zero-Out 500,000.00 4. $10,000 Refund for PRC 072 (10,000.00) 5. SPSF Expenditures for August 2,000,000.00 6. Ending Cash Balance (Zero-Out) (490,000.00) Federal July 2002 :: PRC 017 Cash Advance Balance 22430000 DESCRIPTION DEBIT CREDIT 1. Yearly Beginning Cash Balance for PRC 017 0.00 2. Total Cash Draws for July 25,000.00 3. PRC 017 Expenditures for July 23,000.00 4. Ending Cash Balance (Zero-Out) 2,000.00 August 2002 :: PRC 017 Cash Advance Balance 22430000 DESCRIPTION DEBIT CREDIT 1. August Beginning Cash Balance for PRC 017 2,000.00 2. Total Cash Draws for August 20,000.00 3. July PRC 017 Zero-Out 2,000.00 4. PRC 017 Expenditures for August 22,000.00 5. Ending Cash Balance (Zero-Out) (2,000.00) Forms General Expense and Personal Service Adjustments - FPD-202 March 17, 2022 ACH Bank Account Authorization Form February 17, 2021 Bill Code Action Form June 15, 2021 RACF02 - Site Security Officer Form March 5, 2020 RACF03 - User-ID Maintenance Form March 5, 2020 CICS Application Access Maintenance Form June 15, 2021 Related Content Core Banking System: Agency Online Banking by the NC Department of State Treasu…
Cash Management Procedures Information on how to sign onto the cash management system and request funds, with sample menus and screens, etc. LEA Cash Management User Guide 2020 LEAs – Cheat Sheet to MSA-Cash Management Access Zero-Out Outline State Public School Fund, School Technology, and Federal Zero-Outs The Zero-Out Purpose is to equate LEA Certifications to LEA Expenditures each month. DPI's goal for the LEAs is to have a zero-out amount no greater than 1% of their monthly expenditures. Key Information to Remember A. MSA System Effective dates on MSA are IMPORTANT! 2 Day Rule - Cash Certifications are recorded on MSA two business days before the Funds Requirement Date. B. What affects the Zero-Out? Refunds Certain Expenditure Adjustments BUD transactions Any transaction that affects the Total Expenditure or Certification Amount. State Public School Fund (SPSF) and School Technology (ST) Formula (SPSF & ST) Beginning Cash + MTD Certifications - MTD Expenditures SPSF Certifications MSA "43000000" Transactions for the Month SPSF Expenditures All Company 1000 Expenditures NOT in PRC 015 (School Tech) School Tech Certifications MSA "43200000" Transactions School Tech Expenditures All Expenditures for the month in PRC 015 Federal Programs Formula (Federal) Beginning Cash + MTD Certifications - MTD Expenditures Calculated by Period Ending Balance for the Cash Advance Account (22430000) for each Federal PRC. Federal Certifications Federal Certifications create a CR entry in the 22430000 account. Federal Expenditures Federal Expenditures create a DR entry in the 22430000 account. Zero-Out Amount In most cases will be equal to 22430000 balance at the end of the month after expenditures have posted. If the Zero-Out amount is greater than the Authority to Draw (11210000) account balance for a PRC, then only the remaining ATD balance will be drawn down. Contact Gwendolyn Tucker at 919.807.3708 Zero-Out Examples State Public School Fund July 2002 :: Cash Balance DESCRIPTION DEBIT CREDIT 1. Yearly Beginning Cash Balance 0.00 2. Monthly Payroll & Gen Exp Certs for July 2,000,000.00 3. SPSF Expenditures for July 1,500,000.00 4. Ending Cash Balance (Zero-Out) 500,000.00 August 2002 :: Cash Balance DESCRIPTION DEBIT CREDIT 1. Monthly Beginning Cash Balance 500,000.00 2. Monthly Payroll & Gen Exp Certs for August 1,500,000.00 3. July Zero-Out 500,000.00 4. SPSF Expenditures for August 2,000,000.00 5. Ending Cash Balance (Zero-Out) (500,000.00) August 2002 :: Cash Balance (With Refund) DESCRIPTION DEBIT CREDIT 1. Monthly Beginning Cash Balance 500,000.00 2. Monthly Payroll & Gen Exp Certs for August 1,500,000.00 3. July Zero-Out 500,000.00 4. $10,000 Refund for PRC 072 (10,000.00) 5. SPSF Expenditures for August 2,000,000.00 6. Ending Cash Balance (Zero-Out) (490,000.00) Federal July 2002 :: PRC 017 Cash Advance Balance 22430000 DESCRIPTION DEBIT CREDIT 1. Yearly Beginning Cash Balance for PRC 017 0.00 2. Total Cash Draws for July 25,000.00 3. PRC 017 Expenditures for July 23,000.00 4. Ending Cash Balance (Zero-Out) 2,000.00 August 2002 :: PRC 017 Cash Advance Balance 22430000 DESCRIPTION DEBIT CREDIT 1. August Beginning Cash Balance for PRC 017 2,000.00 2. Total Cash Draws for August 20,000.00 3. July PRC 017 Zero-Out 2,000.00 4. PRC 017 Expenditures for August 22,000.00 5. Ending Cash Balance (Zero-Out) (2,000.00) Forms General Expense and Personal Service Adjustments - FPD-202 March 17, 2022 ACH Bank Account Authorization Form February 17, 2021 Bill Code Action Form June 15, 2021 RACF02 - Site Security Officer Form March 5, 2020 RACF03 - User-ID Maintenance Form March 5, 2020 CICS Application Access Maintenance Form June 15, 2021 Related Content Core Banking System: Agency Online Banking by the NC Department of State Treasu…
