Equitable Services for Private Schools CONTACT: Talbot Troy 984-236-2797 The Every Student Succeeds Act (ESSA), which reauthorizes the Elementary and Secondary Education Act (ESEA), requires that an LEA shall, after timely and meaningful consultation with appropriate private school officials, provide eligible private school children, on an equitable basis, services that address their academic needs. The LEA must also provide support services for the teachers and other educational staff and families of the participating children. Information regarding the consultation process and the provision of equitable services may be found in the resources listed below. Draft Equitable Services Guidance from USED The US Department of Education has released a draft of its updated general provisions guidance for ESEA equitable services and is asking for public comment through the end of this month. If interested in commenting, you can access the document at: https://oese.ed.gov/files/2022/03/Draft-Title-VIII-Equitable-Services-G… We at DPI will also review this document and offer feedback as we see fit. When the final guidance is released, we will update our support documents accordingly. Equitable Services Webinars in February The Federal Programs Monitoring and Support conducted webinars to clarify equitable services requirements for fiscal year 2023. The 90-minute sessions were offered on two occasions repeating the content of the webinar. The topics covered included: Inviting private schools to consult Information to provide at consultation Deadlines for private schools to follow Deadlines for districts to follow Calculating proportionate share Budgeting for equitable services Providing services Common errors and misconceptions February 1, 2022 – Recorded Webinar https://ncgov.webex.com/ncgov/ldr.php?RCID=bc79034387fd77c7afbffea024db6ef7 Password: tSXemue2 February 8, 2022 – Recorded Webinar https://ncgov.webex.com/ncgov/ldr.php?RCID=eb4cb05eb381f7911c6870c8fc168257 Password: ZkEgFWg7 Deadlines and Steps for Equitable Services Consultation Please note the following deadlines regarding equitable services. Within reason, districts may decide to set earlier deadlines. However, the deadlines should give private schools ample time to make arrangements. *Mar 21: The district sends the first invitations to private schools within its attendance areas for the annual initial consultations. If the district is aware of out-of-district schools that likely enroll students who will impact its Title I-A proportionate share, those schools should also be invited. Any second invitations for non-responsive schools should be sent a week to ten days after the first invitation. Apr 15: The district should set an RSVP date that is no later than April 15. This should be clearly indicated in the invitations. Apr 21: Annual initial consultations should be conducted by this date. Follow-up consultations may be needed to clarify details, but these should be done within a week of the initial consultation and may also be subject to reasonable deadlines set by the district. Ongoing consultations for the implementation of services will be conducted as needed throughout the school year. *Apr 30: The district must notify other districts if, during initial consultations with its local private schools, it learns of inter-district students who may affect the other districts’ Title I-A proportionate share calculations. The notification must list the private schools where inter-district children are enrolled and the contact information for those schools. Districts should promptly invite any such out-of-district private schools to consult if they have not already done so, arranging a special meeting for this purpose if needed. Additional details about students counts will be secured by the district-of-residence if the private schools do consult. May 21: Private schools that intend to participate in equitable services must complete the Affirmation form and provide all necessary information to the district(s) for determining proportionate share. May 30: All proportionate share calculations based on planning allotments should be complete for the upcoming school year. When allotments are adjusted to actual, the proportionate share will also be adjusted accordingly. * These deadlines are required by DPI. The others are strongly recommended. As you prepare your outreach, we recommend you review the following memos Below from FPMS: Setting the Agenda for Initial Consultation Equitable Services Notification to Private Schools, as Required by ESEA Information a Private School Should Bring to the Equitable Services Consultation Meeting for Calculating Equitable Share Directory of Private School for 2022-23 Equitable Services North Carolina Directory of Private Schools has been updated for 2022-23 and is available below under resources from FPMS. Please consult this list to determine which private schools to invite to consultation during the winter or early spring of 2022, where possible services for 2022-23 will be discussed. If you have any question about equitable services, please contact Talbot Troy at Talbot.Troy@dpi.nc.gov or 984-236-2797. MEMOS FROM FPMS Memo 6/25/2021: Public Control of Proportionate Share Funds for Equitable Services Memo 6/25/2021: Carryover of Proportionate Share Funds for Equitable Services. Memo 5/7/2021: Completing and Uploading the Affirmation forms for Equitable Services Memo 4/29/2021: Identifying Needs, Eligible Students and Services at Private Schools per ESEA Memo 3-23-21 Setting Agenda for Initial Consultation Memo 2/19/2021: Equitable Services Notification to Private Schools, as Required by ESEA. Memo 2/24/2022: Information a Private School Should Bring to the Equitable Services Consultation Meeting for Calculating Equitable Share Amount RESOURCES FROM FPMS Notice of Proportionate Share Amounts 2021-22 North Carolina Directory of Private Schools as of January 2022 ( Excel )- These schools are to be notified about ESEA equitable services for 2022-23. Summary of Topics and Assurances for Equitable Services to Private School Children Under ESSA and CARES Act – Revised February 2021 Spring 2019 Webinar: Equitable Services Updates(pdf, 889kb) June 2019: Frequently Asked Questions about Equitable Services(PDF, 38kb) Formulas for Calculating Proportioinate Share Amounts(PDF) Proportionate Share Calculator (Revised February 2022) USED RESOURCES November 2016 Non-Regulatory Guidance: Fiscal Changes and Equitable Services Requirements under the Elementary and Secondary Education Act of 1965 (ESEA), as Amended by the Every Student Succeeds Act (ESSA)PDF March 2009 Non-Regulatory Guidance: Title IX, Part E, Uniform Provisions Subpart 1—Private Schools(pdf, 485kb) September 2006: Ensuring Equitable Services to Private School Children -- A Title I Resource Tool Kit(pdf, 1.7mb) October 2003 USED Non-Regulatory Guidance: Title I Services to Eligible Private(pdf, 327kb) Title I-A: Providing Equitable Services to Eligible Private School Children, Teachers and Families (USED Non-Regulatory Guidance, October 2019)(pdf) EQUITABLE SERVICES COMPLAINT RESOLUTION Eq Srvc Complaint Process ESEA and CARES Equitable Services Complaint form - ESEA and CARES
Equitable Services for Private Schools CONTACT: Talbot Troy 984-236-2797 The Every Student Succeeds Act (ESSA), which reauthorizes the Elementary and Secondary Education Act (ESEA), requires that an LEA shall, after timely and meaningful consultation with appropriate private school officials, provide eligible private school children, on an equitable basis, services that address their academic needs. The LEA must also provide support services for the teachers and other educational staff and families of the participating children. Information regarding the consultation process and the provision of equitable services may be found in the resources listed below. Draft Equitable Services Guidance from USED The US Department of Education has released a draft of its updated general provisions guidance for ESEA equitable services and is asking for public comment through the end of this month. If interested in commenting, you can access the document at: https://oese.ed.gov/files/2022/03/Draft-Title-VIII-Equitable-Services-G… We at DPI will also review this document and offer feedback as we see fit. When the final guidance is released, we will update our support documents accordingly. Equitable Services Webinars in February The Federal Programs Monitoring and Support conducted webinars to clarify equitable services requirements for fiscal year 2023. The 90-minute sessions were offered on two occasions repeating the content of the webinar. The topics covered included: Inviting private schools to consult Information to provide at consultation Deadlines for private schools to follow Deadlines for districts to follow Calculating proportionate share Budgeting for equitable services Providing services Common errors and misconceptions February 1, 2022 – Recorded Webinar https://ncgov.webex.com/ncgov/ldr.php?RCID=bc79034387fd77c7afbffea024db6ef7 Password: tSXemue2 February 8, 2022 – Recorded Webinar https://ncgov.webex.com/ncgov/ldr.php?RCID=eb4cb05eb381f7911c6870c8fc168257 Password: ZkEgFWg7 Deadlines and Steps for Equitable Services Consultation Please note the following deadlines regarding equitable services. Within reason, districts may decide to set earlier deadlines. However, the deadlines should give private schools ample time to make arrangements. *Mar 21: The district sends the first invitations to private schools within its attendance areas for the annual initial consultations. If the district is aware of out-of-district schools that likely enroll students who will impact its Title I-A proportionate share, those schools should also be invited. Any second invitations for non-responsive schools should be sent a week to ten days after the first invitation. Apr 15: The district should set an RSVP date that is no later than April 15. This should be clearly indicated in the invitations. Apr 21: Annual initial consultations should be conducted by this date. Follow-up consultations may be needed to clarify details, but these should be done within a week of the initial consultation and may also be subject to reasonable deadlines set by the district. Ongoing consultations for the implementation of services will be conducted as needed throughout the school year. *Apr 30: The district must notify other districts if, during initial consultations with its local private schools, it learns of inter-district students who may affect the other districts’ Title I-A proportionate share calculations. The notification must list the private schools where inter-district children are enrolled and the contact information for those schools. Districts should promptly invite any such out-of-district private schools to consult if they have not already done so, arranging a special meeting for this purpose if needed. Additional details about students counts will be secured by the district-of-residence if the private schools do consult. May 21: Private schools that intend to participate in equitable services must complete the Affirmation form and provide all necessary information to the district(s) for determining proportionate share. May 30: All proportionate share calculations based on planning allotments should be complete for the upcoming school year. When allotments are adjusted to actual, the proportionate share will also be adjusted accordingly. * These deadlines are required by DPI. The others are strongly recommended. As you prepare your outreach, we recommend you review the following memos Below from FPMS: Setting the Agenda for Initial Consultation Equitable Services Notification to Private Schools, as Required by ESEA Information a Private School Should Bring to the Equitable Services Consultation Meeting for Calculating Equitable Share Directory of Private School for 2022-23 Equitable Services North Carolina Directory of Private Schools has been updated for 2022-23 and is available below under resources from FPMS. Please consult this list to determine which private schools to invite to consultation during the winter or early spring of 2022, where possible services for 2022-23 will be discussed. If you have any question about equitable services, please contact Talbot Troy at Talbot.Troy@dpi.nc.gov or 984-236-2797. MEMOS FROM FPMS Memo 6/25/2021: Public Control of Proportionate Share Funds for Equitable Services Memo 6/25/2021: Carryover of Proportionate Share Funds for Equitable Services. Memo 5/7/2021: Completing and Uploading the Affirmation forms for Equitable Services Memo 4/29/2021: Identifying Needs, Eligible Students and Services at Private Schools per ESEA Memo 3-23-21 Setting Agenda for Initial Consultation Memo 2/19/2021: Equitable Services Notification to Private Schools, as Required by ESEA. Memo 2/24/2022: Information a Private School Should Bring to the Equitable Services Consultation Meeting for Calculating Equitable Share Amount RESOURCES FROM FPMS Notice of Proportionate Share Amounts 2021-22 North Carolina Directory of Private Schools as of January 2022 ( Excel )- These schools are to be notified about ESEA equitable services for 2022-23. Summary of Topics and Assurances for Equitable Services to Private School Children Under ESSA and CARES Act – Revised February 2021 Spring 2019 Webinar: Equitable Services Updates(pdf, 889kb) June 2019: Frequently Asked Questions about Equitable Services(PDF, 38kb) Formulas for Calculating Proportioinate Share Amounts(PDF) Proportionate Share Calculator (Revised February 2022) USED RESOURCES November 2016 Non-Regulatory Guidance: Fiscal Changes and Equitable Services Requirements under the Elementary and Secondary Education Act of 1965 (ESEA), as Amended by the Every Student Succeeds Act (ESSA)PDF March 2009 Non-Regulatory Guidance: Title IX, Part E, Uniform Provisions Subpart 1—Private Schools(pdf, 485kb) September 2006: Ensuring Equitable Services to Private School Children -- A Title I Resource Tool Kit(pdf, 1.7mb) October 2003 USED Non-Regulatory Guidance: Title I Services to Eligible Private(pdf, 327kb) Title I-A: Providing Equitable Services to Eligible Private School Children, Teachers and Families (USED Non-Regulatory Guidance, October 2019)(pdf) EQUITABLE SERVICES COMPLAINT RESOLUTION Eq Srvc Complaint Process ESEA and CARES Equitable Services Complaint form - ESEA and CARES
