Skip to main content
NC DPI logo NC DPI

Topical Navigation

  • Home
  • Educators
    Educators
    • Educator Preparation
    • Educator Recognition Programs
    • Educator's Licensure
    • Home Base
    • National Board Certification
    • Professional Development
    • Recruitment & Support
    • Specialized Instructional Support
    • TeachNC
    • Troops to Teachers
    • Work for NC Schools
  • Students & Families
    Students & Families
    • Alternative Choices
    • Enhanced Opportunities
    • Parent Advisory Commission
    • Parent's Corner
    • Student Support
  • Districts & Schools
    Districts & Schools
    • AIM Conference
    • Charter Schools
    • Classroom Resources
    • District Operations
    • Districts & Schools Support
    • Federal Program Monitoring
    • Funding Opportunities
    • High School Graduation Requirements
    • Operation Polaris
    • Recognitions
    • Testing and School Accountability
  • Data & Reports
    Data & Reports
    • Common Education Data Analysis and Reporting System (CEDARS)
    • Data Reporting and Program Monitoring
    • Demographics and Finances
    • Dropout and Discipline Data
    • North Carolina School Finances
    • School Accountability, Reporting, and Educator Performance
    • School Report Cards
  • News
    News
    • Calendar
    • COVID-19 Response & Resources
    • District Visits & Voices
    • K-12 Education Legislation and Reports
    • Press Releases
    • Public Notices
    • Superintendent's Quarterly, Reports and Legal Documents
  • About DPI
    About DPI
    • Contact Us
    • Education Directory
    • Human Resources Division
    • Intern with DPI
    • Internal Audit & Advisory Services
    • State Board of Education
    • State Superintendent of Public Instruction
    • Technology Services
  • NC SUPERINTENDENT
  • STATE BOARD
  • NC.GOV
NC DPI »   Districts & Schools »   Federal Program Monitoring »   Equitable Services for Private Schools

Equitable Services for Private Schools

CONTACT: Talbot Troy 984-236-2797

The Every Student Succeeds Act (ESSA), which reauthorizes the Elementary and Secondary Education Act (ESEA), requires that an LEA shall, after timely and meaningful consultation with appropriate private school officials, provide eligible private school children, on an equitable basis, services that address their academic needs. The LEA must also provide support services for the teachers and other educational staff and families of the participating children. Information regarding the consultation process and the provision of equitable services may be found in the resources listed below. 

 

Draft Equitable Services Guidance from USED

The US Department of Education has released a draft of its updated general provisions guidance for ESEA equitable services and is asking for public comment through the end of this month. If interested in commenting, you can access the document at:

https://oese.ed.gov/files/2022/03/Draft-Title-VIII-Equitable-Services-G…

We at DPI will also review this document and offer feedback as we see fit.  When the final guidance is released, we will update our support documents accordingly. 

 

Equitable Services Webinars in February

The Federal Programs Monitoring and Support conducted webinars to clarify equitable services requirements for fiscal year 2023. The 90-minute sessions were offered on two occasions repeating the content of the webinar.

The topics covered included:

  • Inviting private schools to consult
  • Information to provide at consultation
  • Deadlines for private schools to follow
  • Deadlines for districts to follow
  • Calculating proportionate share
  • Budgeting for equitable services
  • Providing services
  • Common errors and misconceptions

 

February 1, 2022 – Recorded Webinar

https://ncgov.webex.com/ncgov/ldr.php?RCID=bc79034387fd77c7afbffea024db6ef7

Password: tSXemue2

 

February 8, 2022 – Recorded Webinar

https://ncgov.webex.com/ncgov/ldr.php?RCID=eb4cb05eb381f7911c6870c8fc168257

Password: ZkEgFWg7

 

Deadlines and Steps for Equitable Services Consultation

 Please note the following deadlines regarding equitable services. Within reason, districts may decide to set earlier deadlines. However, the deadlines should give private schools ample time to make arrangements.

 

*Mar 21:   The district sends the first invitations to private schools within its attendance areas for the annual initial consultations. If the district is aware of out-of-district schools that likely enroll students who will impact its Title I-A proportionate share, those schools should also be invited. Any second invitations for non-responsive schools should be sent a week to ten days after the first invitation. 

 Apr 15:      The district should set an RSVP date that is no later than April 15. This should be clearly indicated in the invitations.

 Apr 21:      Annual initial consultations should be conducted by this date. Follow-up consultations may be needed to clarify details, but these should be done within a week of the initial consultation and may also be subject to reasonable deadlines set by the district. Ongoing consultations for the implementation of services will be conducted as needed throughout the school year.

 *Apr 30:    The district must notify other districts if, during initial consultations with its local private schools, it learns of inter-district students who may affect the other districts’ Title I-A proportionate share calculations. The notification must list the private schools where inter-district children are enrolled and the contact information for those schools. Districts should promptly invite any such out-of-district private schools to consult if they have not already done so, arranging a special meeting for this purpose if needed. Additional details about students counts will be secured by the district-of-residence if the private schools do consult. 

 May 21:     Private schools that intend to participate in equitable services must complete the Affirmation form and provide all necessary information to the district(s) for determining proportionate share.

 May 30:     All proportionate share calculations based on planning allotments should be complete for the upcoming school year. When allotments are adjusted to actual, the proportionate share will also be adjusted accordingly.

*  These deadlines are required by DPI. The others are strongly recommended.

As you prepare your outreach, we recommend you review the following memos Below from FPMS:

  • Setting the Agenda for Initial Consultation
  • Equitable Services Notification to Private Schools, as Required by ESEA
  • Information a Private School Should Bring to the Equitable Services Consultation Meeting for Calculating Equitable Share

 Directory of Private School for 2022-23 Equitable Services

North Carolina Directory of Private Schools has been updated for 2022-23 and is available below under resources from FPMS. Please consult this list to determine which private schools to invite to consultation during the winter or early spring of 2022, where possible services for 2022-23 will be discussed.

 If you have any question about equitable services, please contact Talbot Troy at Talbot.Troy@dpi.nc.gov or 984-236-2797.

 

MEMOS FROM FPMS

Memo 6/25/2021: Public Control of Proportionate Share Funds for Equitable Services

Memo 6/25/2021: Carryover of Proportionate Share Funds for Equitable Services. 

Memo 5/7/2021: Completing and Uploading the Affirmation forms for Equitable Services

Memo 4/29/2021: Identifying Needs, Eligible Students and Services at Private Schools per ESEA

Memo 3-23-21 Setting Agenda for Initial Consultation

Memo 2/19/2021: Equitable Services Notification to Private Schools, as Required by ESEA. 

Memo 2/24/2022: Information a Private School Should Bring to the Equitable Services Consultation Meeting for Calculating Equitable Share Amount

 

RESOURCES FROM FPMS

Notice of Proportionate Share Amounts 2021-22

North Carolina Directory of Private Schools as of January 2022 ( Excel )- These schools are to be notified about ESEA equitable services for 2022-23.

Summary of Topics and Assurances for Equitable Services to Private School Children Under ESSA and CARES Act – Revised February 2021

Spring 2019 Webinar: Equitable Services Updates
(pdf, 889kb)

June 2019: Frequently Asked Questions about Equitable Services
(PDF, 38kb)

Formulas for Calculating Proportioinate Share Amounts
(PDF)

Proportionate Share Calculator (Revised February 2022)

 

USED RESOURCES

November 2016 Non-Regulatory Guidance: Fiscal Changes and Equitable Services Requirements under the Elementary and Secondary Education Act of 1965 (ESEA), as Amended by the Every Student Succeeds Act (ESSA)
PDF

March 2009 Non-Regulatory Guidance: Title IX, Part E, Uniform Provisions Subpart 1—Private Schools
(pdf, 485kb)

September 2006: Ensuring Equitable Services to Private School Children -- A Title I Resource Tool Kit
(pdf, 1.7mb)

October 2003 USED Non-Regulatory Guidance: Title I Services to Eligible Private
(pdf, 327kb)

Title I-A: Providing Equitable Services to Eligible Private School Children, Teachers and Families (USED Non-Regulatory Guidance, October 2019)
(pdf)

 

EQUITABLE SERVICES COMPLAINT RESOLUTION

Eq Srvc Complaint Process ESEA and CARES

Equitable Services Complaint form - ESEA and CARES

Federal Program Monitoring

  • 21st Century Community Learning Centers
  • Comprehensive Continuous Improvement Plan
  • Cross-Program Monitoring
  • Emergency Assistance for Nonpublic Schools (EANS)
  • Equitable Services for Private Schools
  • Every Student Succeeds Act (ESSA)
  • Elementary and Secondary Schools Emergency Relief (ESSER)
  • Extended Learning and Integrated Student Supports (ELISS) Competitive Grant Program
  • Federal Program Contacts by Staff Member
  • Federal Program Data Collection
  • Foster Care Education
  • Homeless Program Monitoring
  • ICARES
  • Migrant Education
  • Monitoring Neglected and Delinquent Students
  • Rural Education Achievement Program
  • School Improvement
  • Student Support and Academic Enrichment
  • Title I Part A
  • Title I Resources
  • Title IIA
  • Title III

Share this page:

  • Facebook
  • Twitter
  • Email

How can we make this page better for you?

Back to top

Contact Us

Physical Address:
North Carolina Department of Public Instruction
301 N. Wilmington Street
Raleigh, NC 27601-2825
 
Mailing Address:
6301 Mail Service Center
Raleigh, NC 27699-6301 

Phone: 984-236-2100

Work for Us

Work for NC Schools

Job Opportunities at DPI

For State Employees

Login to DPI Inside

Follow Us

  • Facebook
  • Twitter
  • Instagram
  • YouTube
  • Pinterest
  • News (RSS)
  • Education Directory
  • Translation Disclaimer
  • Accessibility
  • Terms of Use
  • Privacy Policy
  • Open Budget
NC DPI
https://www.dpi.nc.gov/districts-schools/federal-program-monitoring/equitable-services-private-schools