Emergency Assistance for Nonpublic Schools (EANS)

UPDATED EANS USED Disposition Guidance FAQs January 23, 2023

EANS Services and Assistance After End of Period of Performance

NCDPI Accounts Payable Reminders for EANS:

Reminder about Invoices:

If your school receives any invoices directly from vendors, please send the invoices to AccountsPayable@dpi.nc.gov so the vendors can be paid. The invoice must be written to reflect DPI as the one that is being invoiced, not your school.  If the invoice/bill is written to your school and not written to NCDPI, then NCDPI cannot pay the invoice.  NCDPI is receiving a lot of calls from vendors asking about payment and NCDPI has not received the invoice that need to be paid.  

Updated Process for Invoices:

DPI has updated the approval process for EANS tutoring invoices, see below.  Please note that an approval of an invoice is necessary for payments. These approvals may be sent to accountspayable@dpi.nc.gov with the invoice attached.      

      1.    Invoices will be sent to each school for approval from the tutoring vendor once services have been rendered.

      2.    Tutoring vendor MUST include the invoice and time sheet(s). The time sheets should have been previously approved by your school. The time sheets should match the invoice dates and rendered time.

   3.   The dates of service as well as the contracted description MUST be documented on the invoice.   

Issues or questions on tutoring invoices should be directed to the tutoring vendor.  Please send any questions or concerns on this process to accountspayable@dpi.nc.gov.

Reminder about Packing Slips:

Please send NCDPI the packing slips as documentation (PDF file) when items are received by sending an email to let us know your school has received the items, so NCDPI will know your school is in receipt of the items and the e-procurement request can be marked as complete.  If the items are not received and marked in E-Procurement then NCDPI cannot pay the invoice.   Send packing slips/email when items are received to AccountsPayable@dpi.nc.gov.

UPDATED EANS Disposition Guidance April 4, 2022.

EANS II Information

Application Information

Application Link to Complete: https://forms.office.com/r/M5WUbT3aNx

Opens: October 18, 2021 8:00am

Closes:  November 5, 2021 11:00pm

All Applications will be reviewed and approved by November 14, 2021.

Assistance Letters with award amounts will be sent to all approved schools November 15, 2021.

Procurement Requests using EANS II funds may begin November 15, 2021.

Link to a PDF of the application for viewing only. 

EANS II Application Technical Assistance Webinar

Recording Link

https://ncgov.webex.com/ncgov/ldr.php?RCID=eb33b741a25ad4d7bb749d40617583f1

Password: cWv5ErJn

EANS II Technical Assistance Webinar PDF

EANS II Procurement Webinar Resources

Recording Link:

Password: qGpgFRE5

Recording link: https://ncgov.webex.com/ncgov/ldr.php?RCID=ba0c77bc524ac81180a71fc1264c668c

EANS II Procurement Webinar PDF

EANS II Program Resources and Details

EANS II School ID List

EANS II Procurement Form for Quotes and Bids

EANS II Procurement Form for STC

EANS II Family Survey Form to be used to determine Low-Income Status

A non-public school may apply to receive services or assistance from NCDPI or its contractors to address educational disruptions resulting from COVID-19 with EANS II funds if the school has a student population of 40% or higher low-income students for needs identified below:

• Supplies to sanitize, disinfect, and clean school facilities
• Personal Protective Equipment (PPE)
• Improving ventilation systems, including windows or portable air purification systems
• Training and professional development for staff on sanitization, the use of PPE, and minimizing the spread of infectious diseases
• Physical barriers to facilitate social distancing
• Other materials, supplies or equipment recommended by the CDC for reopening and operation of school facilities to effectively maintain health and safety
• Expanding capacity to administer coronavirus testing to effectively monitor and suppress the virus
• Educational technology
• Redeveloping instructional plans for remote or hybrid learning or to address learning loss
• Initiating and maintaining education and support services or assistance for remote or hybrid learning or to address learning loss

No services or assistance provided through the EANS II program may be processed through reimbursement, in accordance with Section 2002(b) of the American Rescue Plan Act.

Therefore, any services or assistance provided through the EANS II program will be processed through a State procurement process.

To maintain control over the EANS funds, NCDPI must ensure that the non-public school’s requested services or assistance are allowable expenses and that the NCDPI or another public agency retains title to materials, equipment, and property.

The non-public school identified in Section A that receives services of assistance under the ARP EANS program will cooperate with any examination of records by making records available for inspection, production, and examination, and authorized individuals available for interview and examination, upon the request of (i) the U.S. Department of Education and/or its Inspector General; (ii) any other Federal agency, commission, or department in the lawful exercise of its jurisdiction and authority; (iii) any State agency, commission, or department in the lawful exercise of its jurisdiction and authority.

For additional information on allowable services or assistance, please see the Frequently Asked Questions posted online at https://oese.ed.gov/offices/american-rescue-plan/american-rescue-plan-emergency-assistance-to-non-public-schools/