Food Service Management Companies

The State Agency's updated Food Service Management Company (FSMC) website provides School Food Authorities (SFAs) with access to procurement timelines, guidance, resources, and technical assistance information. SFAs planning to procure or renew an FSMC contract are encouraged to review the available materials and begin planning early for a successful and compliant procurement process. 

VERY IMPORTANT
School Food Authorities (SFAs) planning to procure a new Food Service Management Company (FSMC) or rebid must obtain the State Agency's required FSMC Request for Proposal (RFP) template and procurement procedures prior to initiating the procurement process.

Need Assistance? 
The State Agency Procurement Specialist, Becky Sharpe, will provide:

  • the required FSMC RFP template, 
  • state agency procurement procedures with a detailed timeline, 
  • guidance documents, 
  • and technical assistance throughout the procurement process.

Contact: 
Becky Sharpe 
Procurement Specialist 
Email: rebecca.sharpe@dpi.nc.gov  

School Food Authorities (SFAs) considering the procurement of a Food Service Management Company (FSMC) should begin planning early to allow sufficient time for State Agency review, approval, and contract execution. The timeline below outlines key milestones and due dates in the FSMC procurement process.  

(DOWNLOAD/PRINT Timeline)

November 1
Deadline for SFAs to notify the State Agency Procurement Specialist (via email) of their intent to procure an FSMC contract for the next school year.

December
SFA develops the FSMC solicitation and begins drafting the RFP.

January 15
Draft RFP submitted to the State Agency for review.  

January 15 - February 15
SFA finalizes the RFP based on State Agency feedback.  

February 15
FSMC solicitation is released.

March 15
Vendor questions are due to the SFA.

March 31
Proposals are due to the SFA.  

April 1 - April 15
Evaluation committee reviews and scores proposals. FSMC presentations may be conducted as part of the evaluation process.  

April 20
Evaluation documentation is submitted to the State Agency.  

May 1
Notice of Intent to Award is issued.  

May 1 - May 10
Vendor protest period.  

May 15 - June 1
Contract terms are finalized.  

June 1
Final contract is submitted to the State Agency for approval.  

July 1
Contract is executed and the new contract period begins.  

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